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Title: Intake Specialist

Classification: Full Time/Non-Exempt

Location: Pittsburgh, Pennsylvania

Reports to: Executive Director

Terms: Short-term funding through December 2022

The Intake Specialist for Just Mediation Pittsburgh serves as the first point of contact for parties interested in eviction mediation. This position requires attention to detailed case management for mediation referrals and the ability to quickly process referrals for mediation. The Intake Specialist receives mediation referrals from Just Mediation Pittsburgh’s website and inputs case information into mediation databases. This position contacts parties individually by phone and email to assess readiness to mediate. The Intake Specialist aligns schedules of the mediation parties and prepares case documentation to be passed along to the Program Manager for scheduling with Community Mediators. After a mediation has occurred, the Intake Specialist conducts follow-up calls with mediation parties two months after mediation to measure the sustainability of their mediation agreement.


  • Receive referrals from landlord and tenant partners and determine if referred case is appropriate for mediation

  • Contact parties by phone and email to ensure willingness to participate in mediation

  • Explain the mediation process and prepare parties to be contacted by their mediator

  • Schedule mediation time and location based on availability of mediation parties

  • Conduct post-mediation calls two months after mediation

  • Create case tracking documentation for each mediation cases

  • Maintain accurate databases to track case management information

  • Collect appropriate documentation for grant reporting cycles

Other responsibilities as may be assigned from time to time by the Executive Director.


  • Effective technology skills in Excel, Zoom, and Google platforms

  • Strong virtual, phone, and in-person communication skills

  • Ability to work independently and maintain organized databases

  • Organization of an efficient work calendar


  • Three years of experience in project management with demonstrated success in setting up supportive services for clients

  • Experience in conflict resolution, with mediation experience strongly preferred

  • Program coordination knowledge with a track record of efficiently meeting client needs

  • Ability to meet quick deadlines and respond to new referrals promptly

  • Proven case management skills that have allowed for successful management of a high case load

  • Exemplary computer skills with proficiency in videoconferencing and database management

  • Experience working with people from a wide range of backgrounds

  • Strategic eye for improving organizational systems and develop programming that is responsive to client needs

  • Flexibility and success in a fast-paced environment

  • Detail-orientation and determination to find solutions to logistical obstacles like scheduling and location conflicts

  • Willingness to learn, correct mistakes, and pass on new knowledge

  • Prior experience with housing services, eviction, and/or landlord-tenant concerns

This position requires flexible work hours, including some evenings, and transportation access to attend volunteer meetings around Pittsburgh and Allegheny County. This position primarily involves office or non-manual work, so the employee is required to sit for prolonged periods of time. The employee must be able to lift up to 20 pounds, for example when setting up a mediation or mediator meeting.

Compensation for this position starts at $20 per hour ($41,600 annually) and offers generous paid time off and healthcare benefits. Applications will be received on a rolling basis, and the position will remain open until filled. The anticipated start date is mid-March 2022. Currently, this is a short-term grant funded position through December 2022 with no opportunity for extension. This is an at-will employment position.

In consideration of the COVID-19 pandemic, this position will operate in a remote capacity with the possibility of one day per week on site. In-person activities and requirements will be at the discretion of Just Mediation Pittsburgh based upon the needs of the program, and will be reassessed in accordance with public health guidance.

About Just Mediation Pittsburgh
JMP is a community mediation center dedicated to providing free, accessible mediation for tenants and landlords facing the threat of eviction. JMP understands mediation to be a community tool for justice, where conflicting parties can seek common understanding to collaboratively resolve their disputes. JMP is committed to deep listening, self-determination for conflicting parties, and equity in the face of social injustice.

Just Mediation Pittsburgh is an Equal Opportunity Employer and prohibits discrimination and harassment. All employment decisions at JMP are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, national origin, sex, pregnancy (including partners), age, ancestry, sexual orientation, gender identity and/or expression, place of birth, or any other status protected by the laws or regulations in the locations where we operate.

Please submit a cover letter, resume, and three references by email to

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 – Angela Y. Davis, Freedom Is a Constant Struggle

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